Keep doing it yourself
Free — apart from your evenings
The catch: Cheapest on paper, most expensive in practice. The work never shrinks; it just moves later into the night.
For owners still doing paperwork at 21:40
You don't need another app to learn. You need someone to do the invoices.
Nika is an AI employee you hire in five minutes. She watches her own mailbox, files every invoice into your records, and asks you before she ever guesses. From $0.40 per finished invoice — $5 gets her started.
- She starts today — nothing to install, nothing to learn
- You pay per finished job. No work done, no charge
- Anything she isn't sure about waits for your OK
No card needed to look around. No subscription. Fire her in one tap and whatever's left of your balance comes back.
Employee · Nika
Clocked in · 09:02Nika
Bookkeeping assistant
Nobody opened a business to type in invoices
And yet this is how the week goes.
The stack
Invoices arrive by mail, by message, as a photo of a crumpled receipt. They pile up somewhere until Sunday evening.
The second shift
Two or three hours of typing supplier, date, number, amount, VAT. Work that brings in nothing and can't be skipped.
The accountant's email
“Missing document for March.” Now you're searching your inbox for something you glanced at six weeks ago.
The hire you can't justify
A part-timer means a salary, holiday, training and a manager — you — for about four hours of work a week.
Want the real number? Put your own figures in — three fields, one minute, no signup.
Count what it costs you →For owners who haven't seen a clear evening since they hired their first employee
What actually changes
Three things that look different once the invoices are handled by someone who is not you.
Before
Invoices sit in a folder called "To sort" that never gets sorted.
After
They're filed and entered the same day they arrive. The folder disappears because there's nothing left to put in it.
Before
Every conversation with the accountant starts with "do you have the receipt from…"
After
You talk about the quarter ahead. What to reserve for tax. Whether it's time to register for VAT.
Before
Sunday evening, laptop open at eight, closed at eleven — and you did zero of the work that pays.
After
The evening is yours. Kitchen table, dinner, done — the same evening you had before the business grew past you.
This is not a promise. It's the job description — you would be her first employer.
Hire Nika — she starts within 24 hours
From $0.40 per finished invoice. $5 to get her started, and it comes back if you change your mind.
Free — no signup for the answer
Not ready to hire? Take the calculator instead — and keep your place.
Leave your email and you get both: the invoice-cost calculator link (your own numbers, your own answer, in under a minute) and a spot in the queue so Nika starts for you as soon as she's live in your area.
- The calculator is free and stays free
- No newsletter, no spam — only what you asked for
- Reserve your spot with nothing down
Why Nika exists
We stopped building software and wrote a job description instead
Ask any small business owner what they'd hand over first and the answer has the same shape. Not the big decisions. The small thing that never ends — the paperwork nobody else in the business will touch.
The usual fixes each fail in their own way. New accounting software turns out to be a thing you learn, not a thing that helps. A freelancer needs managing, and you're already the manager. An automation breaks the first time an invoice arrives as a photo taken in the van.
So we stopped asking what the software should do and started asking what the job description would say. Who is she? What exactly does she handle? What does she do when she isn't sure? What does she tell you at the end of the day?
That's the whole idea. Not something you operate — someone you hire. She has a name, one job she does properly, and her own mailbox. When she's uncertain she asks, the way a good new hire does. Every evening she writes you a report in plain language. And she's paid for finished work, like anyone else.
“I don't want another app. I want to hire someone for this and stop thinking about it.”
There are four ways out of the invoice pile. You've tried three.
Here's the honest comparison — including where the first three are sometimes right.
Hire a part-timer
A salary, plus holiday and training
The catch: Four hours of real work a week doesn't fill a job, and you become the manager of the person doing your paperwork.
Buy accounting software
A monthly fee, used or not
The catch: It's a filing cabinet with a login. Someone still has to open every invoice and type in what it says. That someone is you.
Hire Nika
From $0.40 per processed invoice
- She does the typing, not you
- You pay when a job is finished, never monthly
- No contract, no notice period, no managing
- Ready in five minutes, not a project
Hire Nika — she starts within 24 hours
From $0.40 per finished invoice. $5 to get her started, and it comes back if you change your mind.
A day with Nika
This is what having her on the team actually looks like.
08:30
Before your first coffee
Three invoices came in overnight. Nika has already pulled them out of the mail, filed the documents and entered every field — supplier, date, number, amount, VAT.
- Nordic Office Supply$148.20
- CityClean Services$96.00
13:10
One thing needs you
A blurry scan from K. Miller & Co. Nika thinks the total is $237.90, but she won't enter a number she isn't sure about. It sits in “Nika asks you to confirm” — one tap and she carries on.
K. Miller & Co
The scan is blurry — I read the total as $237.90, but I won’t enter it until you confirm.
18:45
Her daily report
Today I processed 3 invoices for $482.10 in total. Two are filed and entered. One — the scan from K. Miller & Co — is waiting for your confirmation. No duplicates, no missing fields. See you tomorrow. — Nika
Plain language, every evening. Like any good employee.
How hiring works
The same three things you'd do for a human hire — minus the interview, the contract and the first week of training.
- 1
Pick your employee
Choose who you need, give her a name and a voice. She's yours, not a rented robot.
- 2
Give her access
The same two things you'd hand a new human hire — her own mailbox, the place where the work lives. Nothing else.
- 3
Top up from $5. She starts.
You only ever pay for finished work. No work done — nothing to pay.
Hire Nika — she starts within 24 hours
From $0.40 per finished invoice. $5 to get her started, and it comes back if you change your mind.
“Fine — but would it actually work for my business?”
Three things owners tell themselves before they hire. Each one feels reasonable. Each one is wrong, and here is exactly why.
“My paperwork is a mess. Photos, PDFs, one supplier who still sends paper.”
Belief #1
You believe the mess is the obstacle — that an employee needs clean inputs to work.
What that actually looks like
So you put off hiring. Another Sunday evening, laptop open, the pile has grown from twelve to thirty. The blurry scan from K. Miller & Co is still there from last week. You type five invoices by hand, make two errors, and go to bed at eleven.
The mess is not the obstacle. The mess is the job. A real bookkeeper does not need clean inputs — she cleans them.
What actually works
She reads scans and photos. The moment a total is blurry or an amount looks wrong, she stops and asks instead of entering it. Nothing uncertain reaches your records — not because your paperwork is clean, but because she refuses to guess.
“AI can't do real bookkeeping. It just generates plausible-looking numbers.”
Belief #2
You believe an AI employee is a chatbot pretending to do the work — fast answers, no accountability, errors you catch weeks later.
What that actually looks like
You have seen the tools. You paste an invoice, it returns a confident summary, and you still have to check every field yourself because you do not trust it. The work has not moved off your desk. It has just been renamed.
Nika is not a summariser. She is an employee with a hard rule: anything she is not sure about does not get entered. She would rather ask you than guess.
What actually works
Every uncertain invoice waits in a queue with her question attached. You tap once, she continues. The approval rule is the mechanism that makes her safe — and it is the same rule you would give a human hire on their first week.
“I'm too small for something like this.”
Belief #3
You believe this kind of tool is built for businesses with hundreds of invoices — that the minimum only makes sense at scale.
What that actually looks like
Ten invoices a month. That is $4. You spend more on coffee. And yet you hesitate, because a subscription you might not use feels safer than a tool that only charges when it works.
Small is not the edge case. Small is exactly where per-result pricing wins: you pay nothing when there is nothing to do.
What actually works
There is no monthly fee to grow into, no minimum, no contract. A quiet week takes nothing from your balance. She bills you only when a job is finished — and if you change your mind, whatever is left comes back in one tap.
The offer, itemised
Everything that comes with the hire
All of it is in the price. There's no premium tier and nothing to add on later.
1
Nika herself, named by you
You give her a name and tell her how your business runs. She's your employee, not a rented robot.
2
Her own mailbox
A work address of her own. You forward invoices there; nothing else about your inbox changes.
3
Every invoice filed and entered
Supplier, date, number, amount and VAT — every field, the same day it arrives.
4
The approval queue
Anything she isn't certain about waits with her question attached until you tap Confirm. It never reaches your records first.
5
Her daily report
Every evening, in plain language: what's done, what's waiting on you, what's next. Thirty seconds to read.
6
Mistakes are on us
If she files something wrong, tell us — we credit the work back, up to $20/month while we're new.
7
Your data stays in the EU
It never leaves Europe and we never train models on it. Fire her and it's deleted.
8
The rest of the team, whenever you want them
More employees are already in training — calls, reviews, bookings, shifts. Same rules, same pay-per-result price.
Everything above, for
That's the whole price. No subscription, no seats, no setup fee.
$0.40 per processed invoice
Start her off with a $5 balance — she only draws from it when a job is finished, and the rest is yours to take back.
No subscription. No seats.
$5 minimum balance ≈ 12 invoices of Nika's work.
A bookkeeper charges for the hour. Nika charges $0.40 per invoice — a stack of 60 costs $24, whether it takes an hour or all night.
How pricing worksIf it goes wrong
You never pay for a promise — only for finished work
Money leaves your balance when a job is done, not when you sign up. If a finished job is wrong, we credit it back. And if you change your mind, whatever's left is yours.
Mistakes are on us
If Nika files something wrong, tell us — we credit the work back, up to $20/month while we're new.
Nothing risky without your OK
Anything uncertain goes to a queue with her question attached. She waits for your tap before touching it.
A daily report in plain language
Every evening you get what she did, what she's unsure about, and what's planned — like any good employee.
Your data stays in the EU
It never leaves Europe, and we never train models on it. Fire her and it's deleted.
Hire Nika — she starts within 24 hours
From $0.40 per finished invoice. $5 to get her started, and it comes back if you change your mind.
The team
Each one does one job, and does it properly.
NikaBookkeeping assistantWorking$0.40 per processed invoiceSofiaSpeed-to-lead callerIn training$5 per booked qualified meetingHelenAppointment saverIn training$1.50 per saved slotNickReview managerIn training$0.40 per handled reviewDanielReceivables chaserIn training$2 per collected overdue invoiceChrisReturns managerIn training$0.80 per closed caseMarthaCash-on-delivery confirmerIn training$0.50 per confirmed orderAndrewSleeping-client wakerIn training$3 per returned customerPeterSupplier price collectorIn training$10 per weekly reportTomQuote builderIn training$0.80 per sent quoteSteveShift schedulerIn training$8 per closed weekKaterinaFirst-interview screenerIn training$4 per candidate delivered to interviewIreneAfter-service quality callerIn training$0.70 per surveyed customer
The honest bit
Nika is new. No “trusted by 40,000 businesses”, because there aren't 40,000 businesses yet. Nobody has hired her yet — you would be the first, and she starts on your invoices within 24 hours of your top-up.
What the first employers get
- Set up by hand, by the people who built her — not a help page
- Your first requests decide what she learns next
- First place in the queue as the rest of the team starts work
No countdown clock on this page. The scarcity is boring and real: we take on a handful of businesses a week, because that's the only way to set each one up properly.
Fair questions
Is this hard to set up?
No. Every employee needs exactly two accesses, and her page lists which two before you hire — a mailbox, your calendar, a phone line (we provide her a work number ourselves). You hand them over, top up, done. Most owners finish in five minutes.
What if she makes a mistake?
Tell us. We credit the work back, up to $20/month while we're new. And anything she's unsure about never gets entered — it waits for your confirmation.
What can't she do?
She never sends money, never deletes anything, and never guesses on unclear cases. Her job is narrow on purpose — that's why she's good at it.
Where is my data?
In the EU, full stop. We never train models on it. If you fire her, it's deleted.
Can I fire her?
Anytime, in one tap. Whatever's left of your balance comes back to you.
Does she speak my language?
Yes — English, Greek and Ukrainian today, with more coming. She writes to your suppliers the way you would.
What does it cost when there's no work?
Nothing. No invoices this week means nothing leaves your balance. She doesn't bill you for waiting.
Money-backOKmistakes are on us, up to $20/month
If she makes a mistake, it costs you nothing
The risk is on us, not you. If a finished job comes back wrong, tell us and we credit the work back — up to $20/month while we're new. And the balance itself is never locked in: fire her anytime and whatever's left comes back.
- Nothing uncertain is ever entered without your OK
- No work done — nothing leaves your balance
- Fire her in one tap; the rest of your balance returns
So: do the invoices get done tonight, or next Sunday?
That's the whole decision. Everything else on this page was detail.
- She starts today. Two accesses, about five minutes.
- You pay per finished invoice — no subscription, ever.
- Nothing she's unsure about is entered without your OK.
- Fire her in one tap; the rest of your balance comes back.
Hire Nika — she starts within 24 hours
From $0.40 per finished invoice. $5 to get her started, and it comes back if you change your mind.
P.S. If you're reading this at the end of a long day with the stack still on the desk — that stack is roughly 12 jobs, and $5 covers it. Hand it over tonight and it's filed before you open tomorrow.
Not ready to hire anyone today?
Free: what does this routine actually cost you?
Eight calculators, three inputs each, an answer straight away. The starting numbers come from published labour statistics, not from us — every figure links to its source. No signup needed to see the answer, and you can put any of them on your own site.
Nika for your industry
The same bookkeeping assistant, briefed for your business — whose invoices arrive, from whom, and what to watch for.
online storesrestaurantsconstruction companiesauto repair shopshotelsbeauty salonsdental clinicspharmaciesgymscaféscleaning companieslaw firmsreal-estate agenciestrucking companiestravel agenciesaccounting firmsmedical clinicsveterinary clinicsfloristsfurniture workshopsevent agenciesprinting houseswineriesfarmsIT agenciesplumberselectriciansHVAC contractorslandscaping companiesphotographerscatering companiesbakeriesinsurance brokersarchitectsnonprofitsschools and daycarepet boarding servicesconsulting firmsengineering firmspublishersfreight companies
Coming soon: New employees in more industries
AI speed-to-lead caller for online storesAI speed-to-lead caller for real-estate agenciesAI speed-to-lead caller for dental clinicsAI win-back agent for online storesAI win-back agent for gymsAI win-back agent for beauty salonsAI review manager for restaurantsAI review manager for dental clinicsAI review manager for hotels